Government documents are extremely sensitive and need to be protected with a high level of security. A document management software streamlines work, automates processes and eliminates the requirement for physical storage, and assists with compliance with regulations by enhancing security procedures.
A secure document management system can safeguard sensitive files with an access control list that allows only authorized users to view and work on specific folders as well as individual documents. In addition, it must be able to log modifications to give visibility into who is gaining access to files and ensuring that only the most up-to-date version is being used. Tag features allow employees organize and sort documents based on their metadata. This makes the process of retrieving files much easier.
Streamline Workflows With Web eForms
It is possible to transform your company’s internal communications, services and operations with the right document management software. Automated workflows and eSignatures could be utilized to direct documents for review, removing the necessity for messy paperwork, missed deadlines and manual processing.
ULTIMATEFORMS, a robust document-management system, enables agencies to create a paperless environment and increase their involvement with citizens. It features a user-friendly interface that makes it easy for those with no technical knowledge to design build and automate applications. It is also compliant with 21 CFR Part 11, so it offers the audit trail, reporting, and eSignature features required by the industries that are regulated. You can manage, control and track your information all in one place. This will improve efficiency and decrease costs.